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Open Access at Aston: Glossary


Accepted version: Final, peer-reviewed version of an article, before the publisher’s layout and typesetting is applied; also known as the author’s accepted manuscript or post-print version. 

Article Processing Charge (APC): Fee paid to a publisher for Gold Open Access.

Aston Research Explorer (powered by PURE): The name of the portal serving to showcase all Aston’s research activities which incorporates the institutional repository.  Depositing in Aston Research Explorer (powered by PURE) helps to make your research widely available.  And this is where you need to deposit your articles for the next REF.

CC BY: Creative Commons CC BY Attribution Licence.  This licence grants permission to others to distribute, remix, tweak, and build upon a work, even commercially, as long as they credit the rights holder(s) for the original creation.  It is one of the most accommodating of the Creative Commons licences, and the one that funders require.

COAF: Charity Open Access Fund. Comprised of six medical research charities - Arthritis Research UK, Bloodwise, the British Heart Foundation, Cancer Research UK, Parkinson's UK, and the Wellcome Trust. Research funded by any of these charities must meet their Open Access requirements. See details here

Corresponding author: The author responsible for manuscript correction, correspondence during submission, handling of revisions and re-submission of the revised manuscript. On acceptance of the manuscript, the corresponding author is responsible for co-ordinating any application for payment of a Gold Open Access Article Processing Charge (APC). 

Creative Commons: Global organisation that offers legal tools, including Creative Commons licences, that rightsholders can use to offer certain usage rights to the public. See   

Early online version: Many publishers release articles online as soon as they have been fully copy-edited and proof-checked, ahead of the final, ‘printed’ version. This version of the article is in exactly the same format as they appear in the final issue except for page numbering and volume/issue details.

Embargo: A delay period imposed by a publisher on making full text articles available online, eg. in an institutional or subject repository. Embargoes can vary from 6 months to 2 years after publication (including Early online publication) in some cases. Sometimes the publisher's embargo conflicts with a funder's requirement, so it is worth checking this before you publish. 

Europe PubMed Central (Europe PMC): A life sciences and biomedical research subject repository. The Wellcome Trust, the Medical Research Council (MRC) and most other UK biomedical funders require copies of funded articles to be deposited in Europe PMC within 6 months of publication.  The USA-based PubMed Central is the repository containing global content.

Gold Open Access: Immediate Open Access of a journal article on the publisher's website, after a fee has been paid. See Article Processing Charge (APC).

Green Open Access: The free route to open access; the author’s accepted manuscript is deposited in the institutional repository and made available after an embargo period has elapsed.

Hybrid journals: Journals where subscriptions are still required for access to most of the content, but a fee can be paid to make individual articles available as Open Access.  

Institutional repository: Online digital archive of an institution’s research publications. See Aston Research Explorer.

Metadata: Information held as a description of stored data. Typically, the metadata of a publication record is its bibliographic details. 

Open Access: Making research publications, principally journal articles, freely available online with all barriers to access removed.  Open Access is achieved through Gold Open Access journals and journal articles, and Green self-archiving in institutional repositories such as Aston Research Explorer.

Open Access journals: Journals in which all articles are Open Access, usually licensed under a Creative Commons licence, eg. CC BY. 

Publisher agreement: When you publish your paper you will sign a publisher or copyright transfer agreement (CTA). This document states your rights as an author, so it is always worthwhile keeping a copy. This agreement should state whether you can make your article available open access via self-archiving/green OA.

Published PDF: Version of an article that appears on the publisher’s website upon final publication. This will include the publisher’s copy-editing, proof corrections, layout and typesetting; also known as the version of record. 

Publisher prepayment scheme: Arrangement whereby an institution pays a lump sum to a publisher to cover Article Processing Charges instead of being invoiced for each article. Aston currently has prepayment schemes with BioMed Central, Elservier, Sage and Wiley.

PURE: The current research information system used by Aston to record and track all our research activities, including publications. Aston authors can upload their publication details and the accepted/post-print version of their papers to PURE which will populate Aston Research Explorer.

RCUK: Research Councils UK, comprising: Arts & Humanities Research Council (AHRC), Biotechnology and Biological Sciences Research Council (BBSRC), Engineering and Physical Sciences Research Council (EPSRC), Economic and Social Research Council (ESRC), Medical Research Council (MRC), Natural Environment Research Council (NERC), and Science and Technology Facilities Council (STFC). 

REF: Research Excellence Framework. The UK system for assessing the quality of research in HEIs. The next REF is expected to take place in 2021 and requires that journal articles and conference proceedings are made open access to be eligible for submission.

Subject repository: Digital archive of Open Access research output in particular subject areas. Europe PubMed Central (for life sciences and biomedicine), arXiv (for science and statistics) and RCUK's Gateway to Research (for all subjects; now incorporating the ESRC Research Catalogue) are the best-known.

UKRIUK Research & Innovation. This new body combines HEFCE and RCUK