In conjunction with the overarching REF 2021 Open Access policy, funder-specific compliance requirements relating to depositing articles, Green OA accessibility embargoes, subject repositories and Gold OA licencing are as follows. Remember that it is your responsibility as the grant holder to ensure that your publications meet your funder's open access and open data requirements.
1. UKRI / UK Research Councils*:
If you are funded by the Arts & Humanities Research Council (AHRC), Biotechnology & Biological Research Council (BBSRC), Engineering & Physical Sciences Research Council (EPSRC), Economic & Social Research Council (ESRC), Medical Research Council (MRC), Natural Environment Research Council (NERC) or Science & Technology Facilities Council (STFC), you must comply with the UK Research Councils' Open Access policy. The policy encompasses peer-reviewed research articles, reviews and conference proceedings
The publisher's Green OA option complies with the Councils' policy if the journal embargo period is no longer than:
- 6 months: MRC
- 12 months: BBSRC, EPSRC, NERC and STFC
- 24 months: AHRC and ESRC
Additionally, MRC and BBSRC-funded papers must be uploaded to Europe PubMed Central within six months of publication (this is usually done by the publishers but you should check).
UKRI / the UK Research Councils provide Aston with funds to cover Gold open access for research articles, and you may qualify to use these funds. In such circumstances, the Creative Commons Attribution (CC BY) licence is always required.
All papers, whether Green or Gold OA, must also include:
- an acknowledgement of Research Council funding
- details of how any underlying research data can be accessed - see the policy for more details.
*Note that the UKRI's Open Access policy is changing in March 2020 in line with the 10 principles of Plan S. For further details on this change, please see their website here.
2. European Commission:
Horizon 2020, Seventh Research Framework Programme - FP7, and European Research Council - ERC grant holders must ensure open access to all peer-reviewed publications resulting from funded research - researchers can comply with the Horizon 2020 / FP7 / ERC policy through Green or Gold open access.
- All research articles, monographs and other research publications must be made available through an open access repository, including Aston Publications Explorer, with a maximum embargo of 6 months (STEM subjects) or 12 months (SSH subjects). To request a shorter embargo period from your publisher, please see H2020's suggested Open Access Publishing Agreement Addendum here.
- Gold open access charges are eligible costs in Horizon 2020 / ERC grants (Note: You will need to indicate expected costs in your grant proposal and they are must be incurred during the life of the project); use of a CC BY (or variant) licence is strongly recommended.
- All publications should acknowledge the grant in the format specified by the European Commission. Further information can be found in their open access guidance here.
*Note that the European Commission's Open Access policy is changing on 1 January 2021 in line with the 10 principles of Plan S. For further details on this change, please see their website here.
3. Welcome Trust*/COAF
Six medical research charities belong to the Charity Open Access Fund (COAF): Arthritis Research UK, Bloodwise, British Heart Foundation, Cancer Research UK, Parkinson's UK, and the Wellcome Trust. If your research is funded by any of these bodies, you must comply with their open access requirements.
- All research articles, as well as monographs and other research publications for the Wellcome Trust, must be made available through an open access repository, including Aston Publications Explorer, with a maximum embargo of 12 months, if the Green OA route is chosen
- Where authors choose Gold OA (this is Wellcome Trust / COAF's preference - you may qualify for either a reimbursement or use of the Institutional fund), a CC BY licence is required for articles, whilst a CC BY NC ND is otherwise acceptable.
- Additionally, all papers must be uploaded to Europe PubMed Central within six months of publication (this is usually done by the publishers, but you should also check)
* Note that the Wellcome Trust's Open Access policy is changing on 1 January 2021 in line with Plan S. For further details and FAQs on this change, please see their website here.