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Open Access publishing for Aston authors: How to publish OA

Open Access Workflow

As soon as your article has been accepted for publication, please log in to Pure and create a record for your publication (see these simple instructions).  Alternatively, you can email openaccess@aston.ac.uk with your publication details so that we can do this for you.

Detailed explanations of the Green and Gold OA publishing processes are given below. Please note that additional requirements may need to be met if you have funding from one of the UK Research Councils, charities in COAF, the European Commission, and others. These requirements are summarised here.

 

An increasing number of publishers are allowing chapters and books to be made open access by depositing the author's accepted manuscript in an institutional repository. Please get in touch with us if you would like further information!

Green OA: what you need to do

Green OA publishing

Aston's OA Policy and Code of Practice (inc. Guidance), is that all journal and conference publications should meet Green status (if not Gold), in line with funder mandates for specific levels of discoverability and accessibility. This applies to all Aston authors - whether the corresponding author or as a co-author.

To be Green OA compliant you need to: 

  1. Log in to Pure and either import or create a new record for your publication. If you are creating a record, please ensure that the metadata includes the date of acceptance, article title, authors and journal name. The Open Access Specialists will check and enhance the metadata. 
  2. Upload the accepted manuscript of the article. This must be done within three months of acceptance to be eligible for the next REF. The Open Access Specialists will add the relevant copyright information and embargo period as required by your publisher. 
  3. However, where possible, we recommend that you deposit both the metadata and full-text version of the article as soon as possible after acceptance.

 

To get started, login via the button below!

pure

Follow these instructions on how to deposit your manuscript. If your publication record has already been validated by Library Services it will be 'locked' for editing purposes.  Please contact openaccess@aston.ac.uk for advice if you need to edit your publication record and/or have the full-text article added.

 

Useful Tools for Authors

  • SHERPA-RoMEO presents a summary of permissions normally given as part of each publisher's copyright transfer agreement.
  • SHERPA-FACT is a tool to help researchers check if journals comply with their funder's requirements for Open Access to research.
  • Creative Commons licence information

Predatory Publishers

Unfortunately in open access publishing there are publishers who exploit the Gold open access route to publication. These are predatory publishers with no academic credibility and often have fabricated editorial staff and/or journal names that closely resemble well-known reputable ones. These publishers frequently solicit submissions via spam emails and may offer to waive APC fees initially before charging numerous additional fees (submission, page, review, expedited service, withdrawal, etc.). 

Examples of publications in predatory journals can be found here:

If you are considering publishing in a journal that is new to you, or that you think may not be entirely legitimate, please get in touch with us to discuss your concerns before agreeing to publish or pay any fees. You can also use Think, Check, Submit to help you choose which journals to publish in. 

Please note that Library Services will not pay any APCs for articles submitted to known predatory journals. 

Gold OA: what you need to do

 Gold OA publishing

This type of OA publishing involves the payment of an article processing charge (APC) - this includes the OA fee and, if applicable, page/colour charges. A specific Gold APC application and OA publishing process exists. Various sources of APC funding may be available to Aston authors with 'corresponding author' and/or 'principal investigator' status*. 

  • If publication cost funds are already included in your research grant or can be reimbursed you should use that as a source.
  • Aston has funds from UKRI (formerly RCUK) to pay APCs for a select number of articles arising from research funded by AHRC, BBSRC, EPSRC, ESRC, MRC, NERC or STFC.
  • There is an institutional budget for a select number of articles from other research projects or unfunded research.
  • If your School has funds available you can apply there to use them. Please notify the Open Access Specialists if you anticipate using School funds as we may participate in a discount scheme with your publisher. For ABS and LHS, in all cases, please contact us as we administer their budgets.

The Gold APC and publishing process is:

  1. If you are submitting an article or have recently had an article accepted and would like to be considered for a Gold APC payment, please complete this Gold OA Application Form or email openaccess@aston.ac.uk with details. We will reply to you with relevant advice within two working days of submission of the form/email
  2. The decision-making processes and criteria for each School are detailed here: ABSEASLHSLSS, and the new AMS
  3. If your application for APC funds has been successful, you will need to ensure that the appropriate Creative Commons licence is applied to the article. Gold OA journal articles are normally published under the Creative Commons Attribution Licence 3.0 or 4.0 (CC BY), and use of this licence is a condition of funding from UKRI/RCUK, the Wellcome Trust & other members of COAF. It is also the preference with EC FP7/ERC/Horizon 2020 funding.  
  4. All journal articles published as Gold via any APC route should also be deposited as soon as possible either after acceptance or immediately upon publication. Login to PURE and follow these instructions on how to self-archive/deposit.   
  5. For funder-specific compliance requirements in relation to depositing articles, accessibility embargoes and subject repositories, see the relevant details here.

 

In some exceptional circumstances an Aston co-author may be allowed to arrange for their corresponding author based at another institution to have an APC paid for by Aston; for example, in order to achieve OA compliance if no funds are available there or from elsewhere.


‚ÄčAston has membership of various Gold OA publishing schemes:

  • Discount  schemes  with  the  following  publishers:  Wiley (25%), Royal Society of Chemistry (25%), Institute of Physics (a % off future subscription costs),Taylor & Francis (£450 per article; NB. but many T&F medical titles aren't in this scheme) and Sage (£200-£400 per article) - if payment for an APC is agreed please inform the publisher that you are an Aston University author and thus qualify for the discount. 
  • Springer includes APCs in their hybrid titles for Aston corresponding authors as part of our subscription. You should use your Aston affiliation and email address to be included. Contact openaccess@aston.ac.uk for further details.

 

Copyright and Your Intellectual Property Rights

Copyright Law will protect your rights in your own creative work and give credit for your research and innovations via attribution, see the Copyright and Intellectual Property LibGuide for detailed information.